Automations

Invoices checked before you pay.

An AI agent connected to your mailbox checks every invoice against your contract and your documents.

Part of the Apollo Negoce CTRM. A person approves every action.

01 · How it works

How to check supplier invoices against contracts and shipping documents automatically

  1. 1

    Invoice arrives

    The agent reads your mailbox and opens the PDF.

  2. 2

    Checked against your data

    Bill of lading weight, payment terms, price fixation and counterparty.

  3. 3

    Mistakes flagged

    Before anyone pays.

Fewer mistakes paid. More time for your traffic team.

02 · Example

What it looks like

Read the example as text

Inbox · Invoice_2611.pdf

Commercial invoice · Abidjan Cocoa Export · No 2611

Contract
P 0148
Counterparty
Abidjan Cocoa Export SA
Net weight
1,512.40 MT
Price
£4,180 / MT fixed
Payment
100% CAD
Amount due
£6,321,832
Vessel
MV Atlantic Star · BL MSCU 4471

Received by email · 08:12

Your CTRM · Contract P 0148 · Checks

Invoice 2611

Purchase · Cocoa

2 issues
  • BL weight 13.65 MT over Invoice 1,512.40 · BL 1,498.75
  • Payment terms 100% CAD invoiced Contract says 98% CAD
  • Price fixation Matches Fixed £4,180 on 14 Nov
  • Counterparty Matches Same entity as the contract

4 checks run · 2 to review before payment · hold payment or return to supplier

Example: Invoices checked before you pay
03 · FAQ

Frequently asked questions

How can a commodity trading firm check invoices against its contracts?

In Apollo Negoce, an AI agent reads each invoice that arrives in the mailbox and compares it with the contract and the shipping documents already in the CTRM. Any difference is flagged before payment.

What does the agent check on an invoice?

The weight against the bill of lading, the payment terms against the contract, the price fixation and the counterparty.

Does the agent pay or reject invoices on its own?

No. It flags what does not match. A person decides to hold the payment or to return the invoice to the supplier.

See it on your own trades.

A 30-minute live demo, tailored to your commodities and operations.

Book a demo