AI solutions for commodity trading,
built by traders

The team

Who builds it

A trader, an engineer and an operator. Three founders, one desk.

Alexandre Loustau

Co-Founder & CEO

Marc Lhuillery

Co-Founder & CTO

Arthur Loustau

Co-Founder & COO

Apollo Negoce

Why we built it

Built by traders who lived the pain

Apollo was built inside a working trading house. Cocoa, coffee. We did not research the problem.
We had it.

Freight

Finance

Quality

Compliance

Stock

Most physical desks still run on systems built before the cloud. They are solid, and they are expensive to feed. We built the thing we wanted, then opened it to the market.

Apollo Negoce

What we can do

Two ways to work with us

CTRM, the full platform

ScopeThe full platform

CoversContract to settlement

ModulesAll modules

Your systemsReplaced

Best whenYou want one source of truth

Automation layer

On what you already run

ScopeOne process at a time

CoversWhatever costs you hours

ModulesBuilt to your process

Your systemsUntouched

Best whenYou like what you already run

Apollo Negoce

Our modules

Every module, one system

Trade

Contracts

Broker contracts

Futures

Book

Positions

Claims

Costing

FX hedging

Mark to market

Margin calls

Market research

Contacts

Logistics and quality

Shipments

Freight rates

Inventory

Quality

Processing

EUDR

Finance and back office

Accounting

Invoices

Commission invoices

Payments

Treasury

Credit lines

Apollo Negoce

Integrations

Connect to what you already run

Apollo sits alongside your stack, not against it.

Microsoft 365

Mail, calendar, identity

Azure

Hosting and services

Power BI

Your reporting, our data

Your ERP

Two way, no double entry

ICE

Settlement prices, live

Bloomberg

Market data and FX

StoneX

Futures execution and statements

Marex

Broker positions and confirmations

Vessel tracking

Position and ETA per shipment

Whatever else you run, we look at it during the scoping workshop. Nothing gets migrated to make Apollo work.

Apollo Negoce

Automation layer

Some of our automations

Six jobs your team no longer does by hand.

Contracts

Invoices

Landed weights

Freight rates

Stock

Ask Apollo

Apollo Negoce

Automation 01

Contracts entered for you

Send the business confirmation to your client by WhatsApp or email, and it becomes a contract in your CTRM.

01Send the confirmation

To your client, by WhatsApp, Outlook or Gmail, as you already do.

02Every term is read

Parties, price, shipment, quality, payment, each traced to its line.

03One tap to approve

The contract is created in your CTRM.

Sent by

Traders stop entering contracts. They spend their time on the phone, making deals.

9:41

Apollo Contracts

online

Today

Seller : Swiss cocoa trading house
Buyer : Cocoa factory Inc
Product : Cameroon cocoa beans
Quantity : 1500MT
Price : -£100 against H27 LDN
Shipment : Dec26/Jan 27
Packaging : in poly bags/Food grade jute bags
Term : CIF PGU (£20 divert cost to Batam)
Weight : Landed Final
Quality : Landed Final
Bean count : 100/100g
Defect : 8% combined for fair fermented
Flat bean : 1.5%
Moisture : 8% max
Sieving : <5mm: 1.5%
Slaty : 8%
CRM : 3.5% combined
Foreign matter : 0.75%
Payment : 98% CAD
Price fixation : buyer’s option
Others : As per usual conditions, FCC terms & conditions, rules and arbitrations
Remarks : with TSL

09:42

Message

Your CTRM · Contracts · New

Contract with Cocoa factory Inc

Seller · Swiss cocoa trading house

Ready to approve

Buyer

Cocoa factory Inc

WhatsApp · line 2

Commodity

Cameroon cocoa beans

WhatsApp · line 3

Quantity

1,500 MT

WhatsApp · line 4

Price

£100 under H27 LDN

WhatsApp · line 5

Shipment

Dec 26 / Jan 27

WhatsApp · line 6

Incoterm

CIF

WhatsApp · line 8

Extraction completed · 22 terms

Reject

Approve

Apollo Negoce

Automation 02

Invoices checked before you pay

An AI agent connected to your mailbox checks every invoice against your contract and your documents.

01Invoice arrives

The agent reads your mailbox and opens the PDF.

02Checked against your data

BL weight, payment terms, price fixation, counterparty.

03Mistakes flagged

Before anyone pays.

Fewer mistakes paid. More time for your traffic team.

Inbox · Invoice_2611.pdfPDF

Original

Commercial invoice

Abidjan Cocoa Export · No 2611

ContractP 0148

CounterpartyAbidjan Cocoa Export SA

Net weight1,512.40 MT

Price£4,180 / MT fixed

Payment100% CAD

Amount due£6,321,832

Vessel MV Atlantic Star · BL MSCU 4471

Received by email · 08:12

Your CTRM · Contract P 0148 · Checks

Invoice 2611

Purchase · Cocoa

2 issues

BL weight

13.65 MT over

Invoice 1,512.40 · BL 1,498.75

Payment terms

100% CAD invoiced

Contract says 98% CAD

Price fixation

Matches

Fixed £4,180 on 14 Nov

Counterparty

Matches

Same entity as the contract

4 checks run · 2 to review before payment

Hold payment

Return to supplier

Apollo Negoce

Automation 03

Landed weights, then the final invoice

We track the ETA of each BL, request the net landed weight once the cargo has landed, and send the final invoice when it comes back.

01ETA tracked

Every BL is followed until the cargo lands.

02Weight requested

The request for the net landed weight goes out on its own.

03Final invoice sent

As soon as the client sends the weight back.

No cargo forgotten after discharge. The final invoice leaves the day the weight arrives.

Vessel tracking · MV Atlantic StarLanded

AbidjanAntwerp

Loaded, BL MSCU 447112 NOV

ETA Antwerp confirmed01 DEC

Cargo discharged03 DEC

Your CTRM · Shipment SH 1094

Sale to Cocoa factory Inc

CIF · 1,500 MT · Cocoa

Final invoice sent

Weight request

Sent automatically

On discharge · 03 Dec 09:00

Reminder

Sent

No answer after 3 days · 06 Dec

Net landed weight

1,493.20 MT

Client email · 09 Dec

Final invoice

Issued and sent

On landed weight · 09 Dec

Closed six days after discharge

Apollo Negoce

Automation 04

Freight rates without the spreadsheets

Our AI requests the rates from the shipping lines, reads their Excel files and updates your database, every quarter.

01Rates requested

Directly from the shipping lines you work with.

02Spreadsheets read

Whatever the layout of their Excel files.

03Database updated

And renewed every quarter, without anyone asking.

Current freight rates in your costing, without anyone retyping a spreadsheet.

Email · Rates_Q1_2027.xlsxXLSX

POL / PODValid20'40'

4ABJ / ANRQ1 271,4502,300

5ABJ / AMSQ1 271,5002,380

6SPY / HAMQ1 271,6202,540

7TKD / ANRQ1 271,3902,210

8DLA / VLCQ1 271,7102,690

Reply from the shipping line · Rates_Q1_2027.xlsx

Request sent automatically · 02 Jan

Your CTRM · Freight rates

Abidjan to Antwerp

Ocean freight · Q1 2027

Updated

20' container

USD 1,450

Rates_Q1_2027 · row 4

40' container

USD 2,300

Rates_Q1_2027 · row 4

Valid until

31 Mar 2027

Rates_Q1_2027 · header

Routes updated

5 of 5

All rows of the file

Next request

01 Apr 2027

Every quarter, automatically

Costing uses the new rates from today

Apollo Negoce

Automation 05

Stock reconciled every month

At each month end we request the stock lists from your third party warehouses and reconcile them with your own.

01Month end

The cycle starts on its own, every month.

02Statements requested

From every third party warehouse holding your goods.

03Reconciled with your book

Every difference shown, lot by lot.

Your book and the warehouses agree, or you know exactly where they do not.

Warehouse · Statement_Oct.pdfPDF

Stock statement

Antwerp warehouse

Position at 31 October 2026

Lot CI 2604812.30 MT

Lot CI 2611644.10 MT

Lot CM 2618488.60 MT

Lot GH 2622465.50 MT

Total2,410.50 MT

Issued 03 Nov · page 1 of 1

Requested on 01 Nov · received 03 Nov

Your CTRM · Stock · October

Month end reconciliation

4 warehouses · Cocoa

1 difference

Antwerp

Difference 15.30 MT

Lot CM 2618 · 503.90 in your book

Amsterdam

Agrees

1,186.00 MT on both sides

Hamburg

Agrees

942.75 MT on both sides

Abidjan

Waiting

Reminder sent 04 Nov

3 of 4 statements in · 1 difference located

Apollo Negoce

Automation 06

Ask Apollo anything

Ask a question in plain English. Apollo answers from your own book.

You

Which contract is at risk?

ApolloRead 214 open contracts

One contract needs your attention. Contract P 0152 has not been shipped yet, its shipment period has expired, and it is marked to market at £1,200 per MT.

Contract P 0152Purchase · Ghana cocoa beans · 500 MT · Lagoon Cocoa Export

At risk

Shipment status

Unshipped

Shipment period

Expired 30 Sep

Mark to market

£1,200 / MT

Supplier

Default risk

You

Why a risk of default?

ApolloChecked the market and the supplier

The market is £1,200 per MT above their price. Delivering the 500 MT now would cost them £600,000. We think this supplier has a risk of default.

Draft a reminder to the supplierShow their other contractsFind replacement cocoa

Apollo Negoce

How we work

Start with a test

We do not quote a go live date before we have seen your book. We prove it on your own contracts first, then we agree the calendar together.

Step one

Introduction

1 call

We listen to how you trade
We show the platform on your commodity
No data leaves your side unprotected

You receive

A mutual NDA, signed before anything is shared

Step two

Discovery

2 weeks

Four sessions, mapping how you trade
Data to migrate, systems to keep
Integration points identified

You receive

A written scope, priced, with what is in and what is out

Step three

Validation

2 weeks

You bring a sample of real contracts
We load them and configure your setup
You judge on your data, not on a demo

You receive

A test report on your own book, every difference explained

Step four

Implementation

6 to 10 weeks

Migration, configuration, integrations
Your current process keeps running
Switched over when the numbers agree

You receive

A daily reconciliation, then a signed acceptance certificate

Step five

Run

continuous

We stay alongside the desk
Adoption reviewed at 30 days
Value measured at 90 days

You receive

A measured value review, in your numbers

Six to twelve weeks from signature to go live. Confirmed in writing after the scoping, never before. One business day response, by the people who built the system.

Apollo Negoce

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